Finding enough volunteers. Filling the gaps in the schedule the day before. Knowing who has turned up on the morning of the event. Qoezion brings recruitment, scheduling, communication and check-in into one place, and opens your recruitment to the 200,000 volunteers in the qoezion.com community.
No commitment, no credit card required.
UTMB World Series
24 Hours of Le Mans
Nantes Marathon
Courchevel Méribel 2023
French Cycling Federation
Le Grand-BornandThe first challenge is not organizing volunteers, it is finding enough of them. You choose the questions, availability requirements and the skills needed; the form lives on your website and social channels, and your volunteering offers are posted on qoezion.com, where 200,000 active volunteers are looking for events that are recruiting.
A spreadsheet will never tell you that three marshals are missing at kilometer 12, Saturday at 7. You set the headcount you need, Qoezion flags the gaps and the duplicates and proposes assignments based on availability and skills. Everyone finds their own schedule in their personal space.
A message sent to everyone is read by no one, and an instruction changed the day before never reaches the people it affects. Messages by team, by post or by status, email and SMS from the same screen, documents attached: Friday evening's briefing reaches Saturday morning's hundred marshals, and nobody else.
Along the 40-kilometer route, a good portion of the morning calls are from people looking for their workstation. Your GPX, GeoJSON or KML routes become a map: posts, aid stations and zones on everyone's phone, with no app to install. With Qoezion Spot, a volunteer can share their position during their assignment, with their consent, to make a junction safe or find the nearest first aider.
Check-in when volunteers reach their post, meals, material items and equipment tracked per person, attendance data consolidated in real time. The next day the debrief is ready, and the history feeds the next edition. Recruitments conducted with Qoezion have a 6% dropout rate, compared to a national average of 15 to 20%.
Qoezion Spot is the mobile app your volunteers install to share their position while on assignment. Posts that are covered, volunteers on their way and zones left empty all appear in real time on the map at your command post.
Locate teams working in remote areas, identify the person closest to an incident, and verify that a critical position remains staffed.
See in real time which posts are covered and which are understaffed, and reassign without waiting for the next radio check.
Qoezion brings community recruitment, operational scheduling and field tracking into one tool, built for events that mobilize hundreds of volunteers.
Your volunteering offers go live on qoezion.com the moment you publish them. 200,000 active volunteers look there for events that are recruiting, with no outreach from you.
Attendance recorded upon arrival at the position, equipment, meals and supplies tracked by volunteer, with a report available the next day. No third-party modules, no double data entry.
Duplicate an event in a few clicks: form, activities, shifts, equipment. You start from the previous year's template. Designed for federations and series organizers.
Our project managers run volunteer programs at world championships and major events, and they use Qoezion in the field. Improvements are identified on the ground, not in a meeting room.
You publish your recruitment to qoezion.com in one click. Your offers join the community, and volunteers find the events recruiting near them, by sport and by region.
Qoezion integrates with the ticketing, cashless, accreditation, and CRM systems you already use. Your volunteers are entered once, and the information is shared across the systems.
Our project managers run volunteer programs at world championships, marathons and festivals, and they use Qoezion on the event day, just as you do. Every screen answers a situation someone has lived through: a well-briefed volunteer turns up on time, at the right post, and comes back the following year.
Regardless of the number of volunteers you have, both plans include all of Qoezion's features, including unlimited events and administrators, as well as the ability to post your recruitment opportunities on qoezion.com.
For organizers who manage their volunteers themselves.
100volunteers
200 €excl. VAT a year
Try Qoezion for freeNo commitment, no credit card required.
For complex organizations, from 300 to more than 10,000 volunteers a year.
Quote on requesta setup built with our event experts
Talk to an expertA 30-minute call, no commitment.
“Across the UTMB World Series, we were looking to standardize and professionalize our volunteer management. At our scale, it is essential to make life easier for our local organizers while ensuring a consistent volunteer experience across the stages. With Qoezion, we can now work in that direction.”
Benoît RouxVolunteer program manager
“In no time, Qoezion became my main ally for recruiting and managing volunteers at the Nantes Marathon, where we handle 1,300 people and some 90 associations. The tool is easy to pick up and easy to use. Add a friendly, available team behind it and you are automatically set up for success.”
Chloé LimouzinVolunteer program manager
“We have been using Qoezion since 2019. The features they have implemented and the constant improvements are excellent. Our entire volunteer community now uses the solution. Beyond making it easy to reach them, it strengthens their sense of belonging. And a special mention for the support team, who are extremely responsive!”
Laurence ReyVolunteer network coordinator
“We are extremely happy with Qoezion. It has helped us manage, coordinate and retain our volunteers, and we can now count on them for every one of our events. Having all our information in one place has simplified our day-to-day work and streamlined our communication. Qoezion has become an essential ally, and it has helped us build a real community.”
Yohann TaberletCulture and Sports Events Project ManagerQoezion is volunteer and event staff management software, built by Quick-Off. It covers recruitment, selection, assignment, scheduling, communication, mapping, logistics and check-in for an event's volunteers, self-service or with a Quick-Off project manager.
Your application form lives on your website and social media, and your volunteer opportunities are posted with a single click on qoezion.com, the community where more than 200,000 active volunteers in France, Belgium, Canada and elsewhere, can find events that are recruiting. It’s a source of volunteers that complements your own database—not a replacement for it.
Each volunteer picks their own shifts, receives their schedules and reminders on their phone, and can check what is expected of them at any moment. Recruitment run with Qoezion records 6% no-shows, against a national average of 15 to 20%.
No. Your volunteers, activities, zones and schedules are still there next edition: you start from last year and adjust, rather than facing an empty list.
Qoezion Spot allows you to locate team members on duty (course marshals, refreshment stations, first-aid posts) in real time and see which positions are unstaffed. Location sharing is authorized on a session-by-session basis, with a maximum duration of twenty-four hours, and locations are permanently deleted thirty days after the end of the session.
Creating a Qoezion account opens a free trial, with no commitment and no credit card. The Essentiel plan then costs €200 excl. VAT a year for 100 volunteers, with unlimited events and administrators. The Pro plan, beyond 300 volunteers a year, is quoted on request.
One activation is one accepted application per event. A person is never counted twice for the same event over twelve months.
Yes. The Essentiel plan is designed for organizations, clubs, and event organizers that manage their volunteers independently. The same software is used by major events such as the UTMB, the 24 Hours of Le Mans, and the Alpine Ski World Championships.
Qoezion manages volunteers and staff for an event. Qomeet manages accreditation and access control. The two Quick-Off software programs are natively integrated for organizers who use both.
You pay for the full year in one go. The subscription renews automatically each year, unless you decide to cancel it.
Yes. You can upgrade to a higher plan at any time; the amount will be prorated based on the remaining period. To downgrade to a lower plan, the change will take effect at the start of the next billing period.
No. The displayed price includes access to all Qoezion features. The only extras are activations used beyond the included volume, billed at €2.50 excl. VAT per activation, and any bespoke services such as on-site training.
Create your Qoezion account and try it for free, or book thirty minutes with a Quick-Off expert.
