The volunteer management software for your festival
Whether you manage 100 or 1,000 volunteers, Qoezion centralizes the volunteer management of a festival: recruitment, scheduling, messaging and logistics — from the first call for volunteers to the last concert.
Foreztival
Musilac
Printemps de Pérouges
Yardland
We Love Green
The volunteer challenge at a festival
A festival means hundreds of volunteers spread across many posts — reception, ticketing, bars, stages, cleaning, parking, camping — and over several days, often taking turns. Without a dedicated tool, everything relies on spreadsheets, emails and text messages: availability gets lost, shifts go uncovered and communication becomes unmanageable once on site.
One platform, from recruitment to the last stage
Qoezion brings everything together in one place. You publish a registration form, you build the schedule by position, by stage and by shift, and each volunteer accesses their personal space with their missions, their timetable and the site map. The built-in messaging lets you share instructions and handle unexpected situations in real time, throughout the festival.
Build volunteer loyalty from one edition to the next
A festival also lives through its volunteer community. With Qoezion, you keep their history and availability from one edition to the next: you re-engage them easily, you value their experience and you strengthen their sense of belonging.
Everything you need to manage your volunteers
Recruit volunteers
Personalized registration forms to collect applications, availability and skills.
Schedule the positions
Schedules by position and shift, including volunteer assignments and tracking throughout the entire process.
Communicate in real time
Built-in messaging to share instructions, send reminders and handle the unexpected on the event day.
Map the course
Map of positions and zones, with geofencing to define the different sections of the route and guide each volunteer to their assigned position.
Manage operations
Equipment, meals, transport and QR code check-in for smooth logistics on the event day.
★★★★★
“ In 2023, we got a late start with Qomeet. Nevertheless, the results from this first year are quite convincing, with 1,259 accredited participants registered across 94 different organizations. Everyone has adopted this new tool. On the organizer's side, we know we did not have the time to use every feature to the full. The potential is clearly there, and we are convinced we can go even further — on smoother access control, on cutting waste, and more broadly on managing our spending more precisely.”
Xavier RéchainMusilac administratorFrequently Asked Questions
Which software to manage a festival's volunteers?
Qoezion is a software dedicated to event volunteer management. It centralizes recruitment, scheduling by position (reception, ticketing, bars, stages, cleaning, security), communication and on-the-ground tracking. It is used by festivals such as Musilac.
How do you manage volunteer schedules over several days and several stages?
You create your positions by zone, by stage and by shift across the whole festival, you assign volunteers according to their availability, and everyone receives their individual schedule and instructions through their personal space and the messaging system.
Is Qoezion suitable for small festivals and associations?
Yes. Qoezion can be used from just a handful of volunteers: the trial is free and the price adapts to the number of volunteers to manage. A community festival and a large festival both rely on the same platform.
How much does a volunteer management software cost?
Qoezion offers a free trial, then an Essential plan from €200 excl. VAT/year. The price adapts to the number of volunteers to manage.
The other use cases Qoezion
Let us talk about your next event
Create your Qoezion account and try it for free, or book thirty minutes with a Quick-Off expert.