The volunteer management software for your triathlon
Whether you manage 100 or 1,000 volunteers, Qoezion optimizes the volunteer management of a triathlon: registrations, scheduling by position and by sector, messaging or live geo-tracking of your teams with Qoezion Spot.
Ironman
Alpe d'Huez Triathlon
Geneva Triathlon
The volunteer challenge at a triathlon
A triathlon consists of three consecutive disciplines and just as many areas that need to be secured: the swim start, the transition area, the bike course, the run course, the aid stations, and the finish line. This requires dozens to hundreds of volunteers spread out over a wide area. Without a dedicated tool, everything relies on Excel spreadsheets and text messages: stations remain unstaffed, and coordination on race day becomes unmanageable.
One platform, from recruitment to the race day itself
Qoezion brings everything together in one place. You publish a recruitment form, you build the schedule by position and by discipline, and each volunteer accesses their personal space with their missions, their schedules and the course map. The built-in messaging lets you share instructions and handle the unexpected in real time, even during the race.
Secure the transitions and the courses
The transition areas and the bike/run courses are the sensitive points of a triathlon. With Qoezion, you map the posts and zones (geofencing), you position each marshal and volunteer in the right place, and you guide your teams on the ground from their smartphone.
Everything you need to manage your volunteers
Recruit volunteers
Personalized registration forms to collect applications, availability and skills.
Schedule the positions
Schedules by position and shift, including volunteer assignments and tracking throughout the entire process.
Communicate in real time
Built-in messaging to share instructions, send reminders and handle the unexpected on the event day.
Map the course
Map of positions and zones, with geofencing to define the different sections of the route and guide each volunteer to their assigned position.
Manage operations
Equipment, meals, transport and QR code check-in for smooth logistics on the event day.
Frequently Asked Questions
Which software to manage a triathlon's volunteers?
Qoezion is a software dedicated to event volunteer management. It centralizes recruitment, scheduling by position (transitions, swim, bike and run courses, aid stations), communication and on-site operations. It is used on major endurance events such as Ironman.
How do you coordinate volunteers across the three disciplines?
You create your positions by zone and by discipline (swim, transitions, bike, run, finish), you assign volunteers according to their availability, and you share individual instructions and schedules with each one through their personal space and the built-in messaging.
Is Qoezion suitable for small triathlons and clubs?
Yes. Qoezion can be used from just a handful of volunteers: the trial is free and the price adapts to the number of volunteers to manage. A club triathlon and an international race both rely on the same platform.
How much does a volunteer management software cost?
Qoezion offers a free trial, then an Essential plan from €200 excl. VAT/year. The price adapts to the number of volunteers to manage.
The other use cases Qoezion
Let us talk about your next event
Create your Qoezion account and try it for free, or book thirty minutes with a Quick-Off expert.