The volunteer management software for major sporting events
Championships, world cups, international competitions: Qoezion centralizes the management of thousands of volunteers and staff spread across several sites — recruitment, multi-zone scheduling, targeted communication and on-site monitoring, from the first call for volunteers to the event day itself.
Rugby World Cup 2023
Courchevel Méribel 2023
GP de Monaco
Las Vegas GP
Pacific Games Tahiti 2027
Crans-Montana 2027
The volunteer challenge at a major event
A major international event involves thousands of volunteers and staff, dozens of zones and venues, several days of competition, and a demand for absolute reliability. At this scale, spreadsheets and emails quickly reach their limits: uncovered positions, contradictory instructions, an inability to react quickly on the event day.
Operating on a large scale without compromising reliability
Qoezion industrializes management without losing sight of the human element. You manage recruitment and schedules by zone and by venue, the tool detects conflicts and duplicates, and each volunteer accesses their personal space with their missions, their schedle and the map of their zone. The built-in messaging lets you inform the right volunteers in one click, even during the event.
Coordinate all groups involved in the event
A major event mobilizes more than just volunteers: media, providers, delegations and VIP must also be accredited and controlled. Qoezion manages your volunteers and staff, and pairs with Qomeet for accreditations and access control — all your human logistics in one place.
Everything you need to manage your volunteers
Recruit volunteers
Personalized registration forms to collect applications, availability and skills.
Schedule the positions
Schedules by position and shift, including volunteer assignments and tracking throughout the entire process.
Communicate in real time
Built-in messaging to share instructions, send reminders and handle the unexpected on the event day.
Map the course
Map of positions and zones, with geofencing to define the different sections of the route and guide each volunteer to their assigned position.
Manage operations
Equipment, meals, transport and QR code check-in for smooth logistics on the event day.
★★★★★
“I have been using Qoezion for over 5 years. The tool is simple to use and enjoyable. It saves me time in managing volunteers across the different events held on the 24 Hours circuit. It also allows several people to share information in real time. This simplifies communication and coordination among the various departments and stakeholders. On top of that, the entire Quick-Off team is incredible in terms of their attention to feedback, willingness to share, commitment to improvement, and responsiveness. I highly recommend this tool.”
Pierrick NavarreSpectator Experience ManagerFrequently Asked Questions
Which software to manage a major sporting event's volunteers?
Qoezion is software designed for managing volunteers and event staff, proven at major international events. It centralizes recruitment, multi-site scheduling, communication, and on-site monitoring for thousands of volunteer assignments. It has been used at events such as the 2023 Rugby World Cup, the 24 Hours of Le Mans, and the Alpine World Ski Championships in Courchevel-Méribel.
Can Qoezion handle thousands of volunteers across several sites?
Yes. Qoezion is designed for large-scale organizations: schedules by zone and by site, large-scale assignment, conflict detection, targeted communication and an individual space for each volunteer, whatever the volume.
Can we coordinate volunteers alongside other groups at the event?
Yes. Qoezion manages your volunteers and staff; for the accreditations and access control of other participant categories (media, providers, delegations, VIP), it pairs with Qomeet, our dedicated solution.
How much does a volunteer management software cost?
Qoezion offers a free trial, then an Essential plan from €200 excl. VAT/year. The price adapts to the number of volunteers to manage.
The other use cases Qoezion
Let us talk about your next event
Create your Qoezion account and try it for free, or book thirty minutes with a Quick-Off expert.