The volunteer management software for your marathons and trails
Whether you manage 100, 1,000 or 10,000 volunteers, Qoezion is the software that makes managing a marathon's or trail's volunteers easy: registrations, scheduling by position and by zone, messaging or even live geolocation with Qoezion Spot.
UTMB
La 6000D
Grand Raid Réunion
Nantes Marathon
MaxiRace
The volunteer challenge at a running race
A marathon or trail mobilizes hundreds of volunteers spread across many posts — aid stations, marshals, reception, bib collection, finish line — often from several partner associations. Without a dedicated tool, everything relies on spreadsheets, emails and text messages: availability gets lost, positions go uncovered and communication on the race day becomes unmanageable.
One platform, from recruitment to the race day itself
Qoezion brings everything together in one place. You publish a recruitment form to collect applications, availability and skills, then you build the schedule by post and by time slot. Each volunteer accesses their personal space with their missions, their schedule and the course map. The built-in messaging lets you share instructions and handle unexpected situations in real time, even during the race.
Coordinate several associations without losing track
Many races rely on associations for extra support. With Qoezion, all volunteers share the same information whatever their organization of origin: a team space, document sharing, a map of the positions and an individual schedule strengthen the sense of belonging and the alignment of all stakeholders.
Everything you need to manage your volunteers
Recruit volunteers
Personalized registration forms to collect applications, availability and skills.
Schedule the positions
Schedules by position and shift, including volunteer assignments and tracking throughout the entire process.
Communicate in real time
Built-in messaging to share instructions, send reminders and handle the unexpected on the event day.
Map the course
Map of positions and zones, with geofencing to define the different sections of the route and guide each volunteer to their assigned position.
Manage operations
Equipment, meals, transport and QR code check-in for smooth logistics on the event day.
★★★★★
“Across the UTMB World Series, we were looking to standardize and professionalize our volunteer management. At our scale, it is essential to make life easier for our local organizers while ensuring a consistent volunteer experience across the stages. With Qoezion, we can now work in that direction.”
Benoît RouxFormer volunteer managerFrequently Asked Questions
Which software to manage a marathon's volunteers?
Qoezion is a software dedicated to event volunteer management. It centralizes recruitment, scheduling by post, communication and on-site operations — it is used by races such as UTMB and the Mont-Blanc Marathon.
Is Qoezion suitable for small events and associations?
Yes. Qoezion can be used from just a handful of volunteers: the trial is free and the price adapts to the number of volunteers to manage. A small village race and an international championship both rely on the same platform.
How do we recruit volunteers for a trail?
Create an online recruitment form to collect applications, availability and skills in one place, then share your call for volunteers. You can also reach Qoezion.com's community of 200,000 volunteers.
How much does a volunteer management software cost?
Qoezion offers a free trial, then an Essential plan from €200 excl. VAT/year. The price adapts to the number of volunteers to manage.
Can we manage several positions and several associations?
Yes. Qoezion manages schedules by position and by zone, and lets you coordinate volunteers from several partner associations by giving them access to the same information.
The other use cases Qoezion
Let us talk about your next event
Create your Qoezion account and try it for free, or book thirty minutes with a Quick-Off expert.