The volunteer management software for sports federations
Whether you organize a competition or an international event, or support hundreds of events run by your leagues, committees and clubs, Qoezion supports you all year round in managing and building the loyalty of your volunteers: recruitment, scheduling, communication, training and pooling.
Handisport
Cycling
Athletics
Swimming
Golf
Sailing
The challenge of volunteers at federation scale
A federation does not manage a single event, but a whole season: championships, cup rounds, local events, spread across many leagues, committees and clubs. Without a shared tool, each organization starts again from scratch with its own spreadsheets: the volunteer database is fragmented, best practices do not circulate and an overall view is impossible.
One platform for the whole organization
Qoezion is deployed at the scale of the federation as well as each league, committee or club. Each entity runs its own events — recruitment, scheduling, messaging — while relying on a shared volunteer database and access rights tailored to each role. You standardize methods without imposing anything on the ground.
Build on your community from one event to the next
A federation's real asset is its volunteer community. With Qoezion, you keep their history and availability from one event to the next: you re-engage them in a few clicks and you strengthen their loyalty across the whole season.
Everything you need to manage your volunteers
Recruit volunteers
Personalized registration forms to collect applications, availability and skills.
Schedule the positions
Schedules by position and shift, including volunteer assignments and tracking throughout the entire process.
Communicate in real time
Built-in messaging to share instructions, send reminders and handle the unexpected on the event day.
Map the course
Map of positions and zones, with geofencing to define the different sections of the route and guide each volunteer to their assigned position.
Manage operations
Equipment, meals, transport and QR code check-in for smooth logistics on the event day.
★★★★★
“We decided to use Qoezion also because of its user-friendly design and ease of use—it is really enjoyable.”
Adrien BalduzziFormer representative of the French Handisport FederationFrequently Asked Questions
Which software to manage a sports federation's volunteers?
Qoezion is a software dedicated to event volunteer management, designed for organizations that run several events a year. It deploys across leagues, committees and clubs and centralizes recruitment, scheduling, communication and tracking — it is used by federations such as the French Handisport Federation and the French Cycling Federation.
Can Qoezion be deployed across leagues, committees and clubs?
Yes. Qoezion adapts to a multi-level organization: each entity manages its own events and volunteers, while relying on a shared database and access rights tailored to each role.
Can we manage several events throughout the year?
Yes, the number of events is unlimited. You re-engage from one event to the next the volunteers you already know, building on their history and availability.
How much does a volunteer management software cost?
Qoezion offers a free trial, then an Essential plan from €200 excl. VAT/year. The price adapts to the number of volunteers to manage.
The other use cases Qoezion
Let us talk about your next event
Create your Qoezion account and try it for free, or book thirty minutes with a Quick-Off expert.